Job Description

Job details
Location: Halifax, NS B3M 2L4
Salary: 21.98 hourly / 30 to 40 hours per Week
Terms of employment: Permanent employment

Full time, Day, Overtime, Weekend
Start date: Starts as soon as possible
Vacancies : 1 vacancy

Overview
Languages: English
Education: College/CEGEP
Experience: 1 year to less than 2 years

Work setting: Construction, Real estate

Responsibilities
Tasks
– Arrange and co-ordinate seminars, conferences, etc.
– Coordinate the flow of information within the team
– Open and distribute mail and other materials
– Plan and organize daily operations
– Record and prepare minutes of meetings, seminars and conferences
– Determine and establish office procedures and routines
– Schedule and confirm appointments
– Compile data, statistics and other information
– Respond to employee questions and complaints
– Order office supplies and maintain inventory
– Arrange travel, related itineraries and make reservations
– Set up and maintain manual and computerized information filing systems
– Type and proofread correspondence, forms and other documents
– Perform data entry
– Provide customer service
– Perform basic bookkeeping tasks
– Read blueprints to determine work requirements
– Review and proofread documents and correspondence to ensure compliance with legal procedures and grammatical usage
– Prepare financial statements and reports
– Coordinate the flow of information
– Liaise with management, engineers and other trades
– Open and distribute regular and electronic incoming mail and other material
– Maintain filing system
– Prepare and key in correspondence and legal documents
– Label, file and retrieve documents
– Experience and specialization
– Computer and technology knowledge

MS Outlook
MS Office
Electronic mail

Area of specialization
– Correspondence
– Reports and records
– Contracts
– Financial statements
– Invoices
– Charts, tables, graphs and diagrams

Additional information
Work conditions and physical capabilities
– Work under pressure
– Tight deadlines
– Attention to detail
– Large caseload
– Personal suitability
– Ability to multitask
– Organized
– Team player
– Client focus
– Reliability
– Dependability
– Efficient interpersonal skills

This employer promotes equal employment opportunities for all job applicants, including those self-identifying as a member of these groups:
– Support for newcomers and refugees
– Support for Indigenous people
– Supports for visible minorities

Who can apply to this job?
Only apply to this job if:

You are a Canadian citizen, a permanent or a temporary resident of Canada.
You have a valid Canadian work permit.
If you are not authorized to work in Canada, do not apply. The employer will not respond to your application.

How to apply : By email
[email protected]

Include this reference number in your application
Admin_0001

How-to-apply instructions
Here is what you must include in your application: Job reference number

This job posting includes screening questions. Please answer the following questions when applying:

Are you currently legally able to work in Canada?
Do you currently reside in proximity to the advertised location?

Required languages: English

Education level: College/CEGEP

Required skills: Punctual, Client focus, Excellent oral communication

Closest intersection: not applicable