Job Description

Coastal College of BC Ltd. DBA Coastal College of British Columbia is looking for an Administrative Assistant. Detailed job description is provided below:

Job Title: Administrative Assistant
Salary: $26.00 Hourly
Job Type: Permanent & Full-time (30-40 hours per week)

Language: English
Experience: 1 year of related work experience is preferred
Start date of Employment: As soon as possible

Positions Available: 1
Minimum Education: Completion of Secondary School or relevant work experience
Job location: 8338 120 St Unit 200, Surrey, BC V3W 3N4

Job Description:
– Handle day to day office tasks such as filing, reports preparation, setting-up meetings and reordering supplies;
– Establish work priorities, delegate work to office support staff and ensure that proper office procedures are being followed;
– Review candidate documents and prepare review reports;
– Plan and coordinate various events and activities such as seminars, workshops, and conferences;
– Coordinate and organize regularly recurring events such as registration, timetable, room bookings, examinations, committee meetings, and course material requests;
– Work with management to create financial projections and make adjustments to the budget;
– Review program registrations and liaise with other departments to process changes to student records and registration;
– Compile course information and update course calendar information;
– Greet visitors, answer or redirect general inquiries in person, by telephone and via email and respond independently to inquiries that are specific in nature and require a thorough knowledge of established policies and procedures
– Provide program and admissions information to potential applicants, students and faculty;
– Ensure that there are no conflicts with student timetables and work with the appropriate office to resolve course conflicts;
– Monitor student course registration and provide them access to online learning platforms;
– Compile, review, and distribute application and admission files for review by the admissions department;
– Provide updates to applicants about the status of their application;
– Prepare various documents such as correspondence, reports, and minutes of meetings;
– Gather and compile data and documentation for a variety of reports, memos, and program activities;
– Gather, assemble, and distribute documentation required for registration, course material, grade appeals, reinstatements, course overload and prerequisite permissions, and transfer credits;
Collect, verify, and input data into various spreadsheets and database systems;
– Coordinate the calendar of supervisor and resolve scheduling conflicts
– Schedule and coordinate meetings including room bookings, agendas, catering and travel arrangements for various events, when required;
– Monitor and order office supplies, when required;
– Source and obtain pricing information for office supplies and equipment;
– Set up and maintain filing systems, both electronic and hard copy;
– Classify, sort, and file correspondence, records, and other documents;
– Update and maintain confidential files and records; handle sensitive material in accordance with established policies;
– Assemble, copy, collate, and disseminate a variety of documents and materials;
– Open and distribute incoming mail and faxes;
– Prepare outgoing mail, faxes, and courier shipments;
– Maintain the confidentiality of student files and documents;
– Perform light accounting/book keeping duties;
– Perform any other relevant tasks as per supervisor’s instructions.

How to apply: Please e-mail resumes to [email protected]

Required languages: English

Education level: Secondary School or relevant work experience

Required skills: Administrative

Closest intersection: 120 Street and 84 Ave