Job Description

Office Administrative Assistant
7939655 Canada Inc O/A Fairdeal Travel

We offer a wide selection of airlines and flights, from budget-friendly options to premium luxury flights, ensuring that you can find the perfect flight for your needs and budget. In addition to flight bookings, we offer a wide range of other travel services, including visa services, all inclusive packages, car rentals, hotel bookings and travel insurance, making it easy for you to plan your entire trip in one place.

Position: Office Administrative Assistance
Term: Permanent, Full time
Job Locations: Ottawa, Ontario
Business Type: Travel Agency
Number of Position: 1
Salary: $28.45 per hour
Start date: ASAP
Work hours: Minimum 35 to 40 hours per week.
Language: English

Job responsibilities
• Assist with sending emails and processing supplemental claims with insurance companies
• Answer incoming phone calls in a friendly, professional, and efficient manner and schedule estimates, route calls to the correct individual, answer basic questions, or take a thorough message.
• Prepare and maintain travel documents, such as tickets, itineraries, and travel insurance.
• Ensure compliance with travel regulations and requirements.
• Schedule and confirm appointments and meetings with clients and liaison business partners
• Assist clients with group travel arrangements.
• Order office and maintain office supplies such as printers supply/service, papers, FAX, and other office desks supplies
• Assist with client invoices and orders processing
• Collect data and prepare periodic and special reports, manuals, and correspondence
• Greet clients, vendors and other visitors visiting office, direct visitors to appropriate colleague. Represent business with excellent client services
• Record and prepare minutes of meetings during client meetings and internal business process discussions
• Book flights, hotels and arrange other travel schedules for office staff for their company travel plans
• May need to prepare business presentation for potential clients to assist sales team to pitch new sales
Employment Requirements
• Must have excellent proficiency in English language, both written and verbal. Knowledge of other languages will be a strong asset
• Must have completed grade 12
• 7 months to less than 1 year of Experience in office administration is required.
• Professional, reliable, and well organized
• Highly effective client services and organizational skills
• Team player and highly adaptive to work in culturally diverse environment
• Great command on Microsoft Office Applications, MS Excel, electronics scheduler and Adobe Professional for document processing. Working knowledge of cloud storage, invoice processing and document management system is an asset
How to Apply:
Please submit your application by email to [email protected] please mention position “Office Administrative Assistant” in subject line
We are equal opportunity employer, thank you for your interests for this position, however we will only contact candidate who meets the criteria.

Required languages: ENGLISH

Education level: College, CEGEP or other non-university certificate or diploma from a program of 3 months to less than 1 Year

Required skills: • 7 Months to 1 year of Experience will be required.

Closest intersection: K2G 1V9