Job Description

Administrative Assistant
(NOC 13110 – Administrative assistants)
Employer: 2164417 Alberta Ltd. o/a Dusty Property Management – Handyman Services
Location: 14119 Parkside Drive SE Calgary, AB T2J 3X3

JOB DETAILS
Workplace information: On site – Work must be completed at the physical location. There is no option to work remotely.

Salary: $26.00 hourly for 30 to 40 hours per week

Terms of employment: Permanent employment, Full time

Employment conditions: Day, Evening, Night, Weekend, Flexible Hours, Early Morning, Morning

Start date: Starts as soon as possible

Vacancies: 1 vacancy

JOB REQUIREMENTS
Languages: English

Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years or equivalent experience

Experience: 1 year to less than 2 years

Work setting: Construction

Specific Tasks/Responsibilities:
• Coordinate the flow of information within the team.
• Direct and control daily operations.
• Direct staff.
• Evaluate daily operations.
• Motivate staff.
• Open and distribute mail and other materials.
• Plan and control budget and expenditures.
• Plan and organize daily operations.
• Supervise other workers.
• Train staff.
• Establish and implement policies and procedures.
• Record and prepare minutes of meetings, seminars and conferences.
• Determine and establish office procedures and routines.
• Schedule and confirm appointments.
• Manage contracts.
• Answer telephone and relay telephone calls and messages.
• Answer electronic enquiries.
• Oversee development of communication strategies.
• Compile data, statistics and other information.
• Oversee the preparation of reports.
• Respond to employee questions and complaints.
• Order office supplies and maintain inventory.
• Liaise with management, union officials and HR consultants.
• Oversee payroll administration.
• Arrange travel, related itineraries and make reservations.
• Greet people and direct them to contacts or service areas.
• Set up and maintain manual and computerized information filing systems.
• Type and proofread correspondence, forms and other documents.
• Perform data entry.
• Provide customer service.
• Work with the marketing department to understand and communicate marketing messages to the field.
• Recruit and hire workers and carry out related staffing actions.
• Maintain and manage digital database.
• Coaching.
• Perform basic bookkeeping tasks.
• Consult with clients after sale to provide ongoing support.
• Evaluate work environments, programs and procedures to control, eliminate, and prevent disease or injury.

EXPERIENCE AND SPECIALIZATION
Computer and technology knowledge: Google Docs, MS Excel, MS Outlook, MS PowerPoint, MS Windows, MS Word, Electronic scheduler, Enterprise resource planning (ERP) software, MS Project, Project management software, SharePoint, Social Media, MS Office, Quick Books, Adobe Acrobat Reader, Google Drive, LinkedIn, Electronic mail

Area of specialization: Correspondence, Reports and records, Contracts, Financial statements, Invoices, Charts, tables, graphs and diagrams, Project management, Business process management, Corporate social responsibility, Facility management, Accounting, Payroll services

Transportation/travel information: Willing to travel, Public transportation is available

Work conditions and physical capabilities: Ability to work independently, Fast-paced environment, Work under pressure, Tight deadlines, Attention to detail, Repetitive tasks, Large workload, Work with minimal supervision

Personal suitability: Ability to multitask, Excellent oral communication, Excellent written communication, Flexibility, Judgement, Organized, Team player, Accurate, Client focus, Reliability, Time management, Adaptability, Accountability, Dependability, Due diligence, Quick learner

HOW TO APPLY
Please submit a resume and an application letter.

By email: [email protected]

By mail:
14119 Parkside Drive SE
Calgary, AB
T2J 3X3

Do not send your application by any other method other than indicated above. Please submit using one method only and not repeatedly.

Required languages: English

Education level: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years or equivalent experience

Required skills: • Coordinate the flow of information within the team. • Direct and control daily operations. • Direct staff. • Evaluate daily operations. • Motivate staff. • Open and distribute mail and other materials. • Plan and control budget and expenditures. • Plan and organize daily operations. • Supervise other workers. • Train staff. • Establish and implement policies and procedures. • Record and prepare minutes of meetings, seminars and conferences. • Determine and establish office procedures and routines. • Schedule and confirm appointments. • Manage contracts. • Answer telephone and relay telephone calls and messages. • Answer electronic enquiries. • Oversee development of communication strategies. • Compile data, statistics and other information. • Oversee the preparation of reports. • Respond to employee questions and complaints. • Order office supplies and maintain inventory. • Liaise with management, union officials and HR consultants. • Oversee payroll administration. • Arrange travel, related itineraries and make reservations. • Greet people and direct them to contacts or service areas. • Set up and maintain manual and computerized information filing systems. • Type and proofread correspondence, forms and other documents. • Perform data entry. • Provide customer service. • Work with the marketing department to understand and communicate marketing messages to the field. • Recruit and hire workers and carry out related staffing actions. • Maintain and manage digital database. • Coaching. • Perform basic bookkeeping tasks. • Consult with clients after sale to provide ongoing support. • Evaluate work environments, programs and procedures to control, eliminate, and prevent disease or injury.

Closest intersection: 14119 Parkside Drive SE Calgary, AB T2J 3X3