Job Description

Project Administration Officer
(NOC 13101 – Property administrators)
Employer: 2164417 Alberta Ltd. o/a Dusty Property Management – Handyman Services
Location: 14119 Parkside Drive SE Calgary, AB T2J 3X3

JOB DETAILS
Workplace information: On site – Work must be completed at the physical location. There is no option to work remotely.

Salary: $35.40 hourly for 30 hours per week

Terms of employment: Permanent employment, Full time

Employment conditions: Day, Weekend, Early Morning, Morning

Starts: As soon as possible

Vacancies: 1 vacancy

JOB REQUIREMENTS
Languages: English

Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years or equivalent experience.

Experience: 3 years to less than 5 years

Work setting: Construction company

Specific Tasks/Responsibilities:
• Implement new administrative procedures.
• Review and evaluate new administrative procedures.
• Establish work priorities and ensure procedures are followed and deadlines are met.
• Carry out administrative activities of establishment.
• Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation.
• Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services.
• Assist in the preparation of operating budget and maintain inventory and budgetary controls.
• Assemble data and prepare periodic and special reports, manuals and correspondence.
• Perform data entry.
• Resolve conflict situations.
• Monitor and evaluate.
• Oversee payroll administration.
• Plan and control budget and expenditures.
• Assist in project estimates, change order estimates, and project closeout reviews.
• Provide administrative support to capital projects, including managing project folders, maintenance requests, contractor estimates, and scopes of work.
• Utilize advanced Excel skills to manage data, track progress, and generate reports.
• Assist with the preparation and tracking of payment requests, invoices, and estimates.
• Adapt to evolving responsibilities, remaining flexible and open to new duties as the role expands over time.
• Communicate with clients, contractors, and team members to ensure project objectives are met.

EXPERIENCE AND SPECIALIZATION
Computer and technology knowledge: Electronic mail, Electronic scheduler, Enterprise resource planning (ERP) software, MS Project, Quick Books, SharePoint, Social Media, Spreadsheet, Accounting software, MS Excel, MS Office, MS Outlook, MS PowerPoint, MS Windows, MS Word, Project management software, Google Drive, LinkedIn, WordPress

Area of work experience: Project coordination

Area of specialization: Project management

Transportation/travel information: Willing to travel regularly, Public transportation is available

Work conditions and physical capabilities: Ability to work independently, Fast-paced environment, Work under pressure, Tight deadlines, Attention to detail, Large workload

Personal suitability: Efficient interpersonal skills, Excellent oral communication, Excellent written communication, Flexibility, Organized, Reliability, Ability to multitask, Time management, Adaptability, Integrity, Team player

HOW TO APPLY
Please submit a resume and an application letter.

By email: [email protected]

By mail:
14119 Parkside Drive SE
Calgary, AB
T2J 3X3

Do not send your application by any other method other than indicated above. Please submit using one method only and not repeatedly.

Required languages: English

Education level: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years or equivalent experience.

Required skills: • Implement new administrative procedures. • Review and evaluate new administrative procedures. • Establish work priorities and ensure procedures are followed and deadlines are met. • Carry out administrative activities of establishment. • Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation. • Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services. • Assist in the preparation of operating budget and maintain inventory and budgetary controls. • Assemble data and prepare periodic and special reports, manuals and correspondence. • Perform data entry. • Resolve conflict situations. • Monitor and evaluate. • Oversee payroll administration. • Plan and control budget and expenditures. • Assist in project estimates, change order estimates, and project closeout reviews. • Provide administrative support to capital projects, including managing project folders, maintenance requests, contractor estimates, and scopes of work. • Utilize advanced Excel skills to manage data, track progress, and generate reports. • Assist with the preparation and tracking of payment requests, invoices, and estimates. • Adapt to evolving responsibilities, remaining flexible and open to new duties as the role expands over time. • Communicate with clients, contractors, and team members to ensure project objectives are met.

Closest intersection: 14119 Parkside Drive SE Calgary, AB T2J 3X3