Job Description

Personal Secretary
(NOC 13110 – Administrative assistants)
Employer details: GENIE DISTRIBUTORS INC
Location: 1808, 16th Avenue, NE Calgary, AB T2E 8T8

JOB DETAILS
Salary: $26.00 to $28.85 hourly (to be negotiated) for 30 to 40 hours per week

Terms of employment: Permanent employment, Full time

Employment conditions: Day, Evening, Weekend, On Call, Flexible Hours, Morning
This position requires the applicant to be very flexible in terms of time availability to work as being a personal secretary may need work to be done outside of regular work hours.

Start date: Starts as soon as possible

Benefits: Health benefits, Dental plan, Health care plan

Vacancies: 2 vacancies

JOB REQUIREMENTS
Languages: English

Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years

Experience: 1 year to less than 2 years

Specific Tasks/Responsibilities:
• Will perform personal secretarial duties to two top management positions in the company namely for the president and for the distribution director.
• Arrange and co-ordinate seminars, conferences, etc.
• Supervise other workers
• Train other workers
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Arrange travel, related itineraries and make reservations
• Greet people and direct them to contacts or service areas
• Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Prepare contracts and other papers

Computer and technology knowledge: Electronic scheduler, MS Excel, MS Office, MS PowerPoint, MS Word, MS Windows

Area of specialization: Correspondence, Reports and records, Contracts, Financial statements, Invoices

Security and safety: Criminal record check

Transportation/travel information: Willing to travel regularly for extended days depending on meetings and conferences, Travel expenses paid by employer, Public transportation is available.

Work conditions and physical capabilities: Fast-paced environment, Work under pressure, Tight deadlines, Repetitive tasks, Attention to detail

Personal suitability: Ability to multitask, Accurate, Client focus, Excellent oral communication, Excellent written communication, Flexibility, Organized, Reliability, Team player

HOW TO APPLY
Please submit a resume and an application letter.

By email: [email protected]

By mail:
PO Box 29048 Marlborough
Calgary, AB
T2A 5H7

Do not send your application by any other method other than indicated above. Please submit using one method only and not repeatedly.

Required languages: English

Education level: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years

Required skills: • Will perform personal secretarial duties to two top management positions in the company namely for the president and for the distribution director. • Arrange and co-ordinate seminars, conferences, etc. • Supervise other workers • Train other workers • Record and prepare minutes of meetings, seminars and conferences • Determine and establish office procedures and routines • Schedule and confirm appointments • Answer telephone and relay telephone calls and messages • Answer electronic enquiries • Compile data, statistics and other information • Order office supplies and maintain inventory • Arrange travel, related itineraries and make reservations • Greet people and direct them to contacts or service areas • Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information • Set up and maintain manual and computerized information filing systems • Type and proofread correspondence, forms and other documents • Prepare contracts and other papers

Closest intersection: 1808, 16th Avenue, NE Calgary, AB T2E 8T8